The information we might collect and how we use it is detailed in the above privacy notices. Data Protection law recognises that certain categories of personal information are more sensitive. These are known as special categories of data and cover health information, race, religious beliefs and political opinions. We only collect special categories of data about individuals involved with Campus if there is a clear reason for doing so such as ensuring we provide the appropriate facilities or support to enable them to participate in a Campus activity.

Being able to communicate with our supporters (donors, volunteers and alumni) is important, as their support will help us improve the lives of the most disadvantaged children. And we believe in being open, honest and transparent with our supporters and want them to feel comfortable about their decision to give us their personal information and how we use it.

We will use the details our supporters provide to us to contact them about how we are improving the lives of the most vulnerable children within Merseyside through the work of our services. We also like to tell them how their support is helping and other ways they can help in the future whether that’s through volunteering, events or fundraising. From time to time we might also send supporters appeals asking for a donation to help change children’s lives.

We promise that will only communicate with them in the way they wish us to and we will always respect their privacy. Supporters can change their mind at any time and its quick and easy to let us know that they no longer want to hear from us by emailing the Data Protection Officer at dataprotection@campusholidays.org.uk. We will always respond to your wishes in a sensitive, timely, courteous and professional way.

Please be assured that we will take appropriate measures to keep our supporters personal information safe and secure and we endeavour not to over contact. We will never pass our supporters personal information on to other organisations for them to use for their own marketing purposes.

In certain instances, we collect and use individuals personal information by relying on the legitimate interest legal basis. This is because when individuals, for example, request to receive our services, we have a legitimate organisational interest to use their personal information to respond to them and there is no overriding prejudice to them by using their personal information for this purpose. However we will always provide individuals with the option to opt-out of hearing from us. In most instances, however, we will rely on obtaining consent to our use of personal information. This is the case, for example, where we seek to obtain consent to receive emails from Campus.

We will only communicate to our supporters in the ways they have asked us. For example:

Email/text marketing

If a supporter actively provides their consent to us along with their email address and/or mobile phone number we may contact them for marketing purposes by email or text message. By subscribing to Campus emails or opting in to email communication from Campus they grant us the right to use the email for email marketing.

Post/telephone marketing

If a supporter has provided us with their postal address or telephone number we may send them direct mail or telephone them about our work unless they have told us that they would prefer not to receive such information.

It’s your decision

It is always your decision as to whether you want to receive information about our work, how we raise funds and the ways you can get involved. If you do not want us to use your personal information in these ways please inform us of your preferences when we collect your data.

You may opt-out of our marketing communications at any time by clicking the ‘unsubscribe’ link in at the end of our marketing emails.

You can also change any of your contact preferences at any time including telling us that you don’t want us to contact you for marketing purposes by  emailing us at dataprotection@campusholidays.org.uk

We will not use your personal information for marketing purposes if you have indicated that you do not wish to be contacted by us for such purposes. However, we will retain your details on a suppression list to help ensure that we do not continue to contact you.

We are committed to protecting the privacy of the young people that engage with us through our website and at fundraising events.

Our fundraising events may also request specific information about the age of participants. Anyone under the age of 16 must obtain parental or guardian consent before participating in an event organised by Campus. Children aged under 13 must obtain the consent of a parent or guardian before providing any personal information. Please see the Child and Family Privacy Notice above to read more.

Under the Data Protection Act 1998 and the General Data Protection Regulation, which comes into force on May 25th 2018 you have the following rights:

1. The right to access your personal information
2. The right to edit and update your personal information
3. The right to request to have your personal information deleted
4. The right to restrict processing of your personal information
5. The right to object
6. The right to lodge a complaint with a supervisory authority

1. The right to access your personal information

You have a right to obtain confirmation that your personal information is being processed. You also have the right to request a copy of your personal information we hold.

We will provide a copy of your personal information within 40 days of receiving the written request. We may charge a fee not exceeding £10 for dealing with this request.

Should you wish to exercise these rights we require you to prove your identity with two pieces of approved identification. Please address requests to

Campus Children’s Holidays
PO BOX 421, Cambridge CB2 1YG

Alternatively If you wish to make a request to see your data by email you can email us at dataprotection@campusholidays.org.uk.

2. The right to edit and update your personal information

The accuracy of your personal information is important to us. You can edit your personal information including your address and contact details at any time. Please address requests to:

Campus Children’s Holidays
PO BOX 421, Cambridge CB2 1YG

Or email dataprotection@campusholidays.org.uk.Please provide as much information as possible about the nature of your contact with us to help us locate your records. Any changes you have requested may take 28 days before they take effect.

3 The right to request to have your personal information deleted

You have the right to request the deletion of your personal information which we will review on a case by case basis.

Should you wish to exercise these rights please address requests to:

Campus Children’s Holidays
PO BOX 421, Cambridge CB2 1YG

Or email dataprotection@campusholidays.org.uk

Please provide as much information as possible about the nature of your contact with us to help us locate your records. Any changes you have requested may take 28 days before they take effect

4. The right to restrict processing of your personal information

You have the right to ‘block’ or suppress processing of your personal data. However, we will continue to store your data but not further process it. We do this by retaining just enough of your personal information so we can ensure that the restriction is respected in the future.

Should you wish to exercise these rights please address requests to:

Campus Children’s Holidays
PO BOX 421, Cambridge CB2 1YG

Or emaildataprotection@campusholidays.org.uk

Please provide as much information as possible about the nature of your contact with us to help us locate your records. Any changes you have requested may take 28 days before they take effect.

5. The right to object

You have the right to object to your personal information being processed to marketing (including profiling) and for research purposes. From the very first communication from us and every marketing communication we send after you will have the right to object to marketing.

Alternatively, you can exercise this right by contacting the Data Protection Officer below. Please address requests to

Campus Children’s Holidays
PO BOX 421, Cambridge CB2 1YG

Or email dataprotection@campusholidays.org.uk

Please provide as much information as possible about the nature of your contact with us to help us locate your records. Any changes you have requested may take 28 days before they take effect.

If we process your personal information for the exercise or defence of legal claims or we can demonstrate compelling grounds that override your rights and freedoms we may not be able to fulfil your request. However we will contact you to discuss further.

6. Your right to lodge a complaint with a supervisory authority

If you wish to lodge a complaint or seek advice from a supervisory authority please contact:

The Office of the Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

Tel: +44 (0) 01625 545 745

Website: www.ico.org.uk

Given that the Internet is a global environment using it to collect and process personal data necessarily involves the transmission of data on an international basis. This means for instance that data you pass to us may be processed outside the European Economic Area, although the data will always be held securely and in line with the requirements of UK data protection legislation. By communicating electronically with us you acknowledge and agree to our processing of personal data in this way.